Effective Date: 24-03-2025
At VeriHire, we are committed to safeguarding and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you use our screening platform, access our website, or engage with us in other ways. Please read this policy carefully to understand how we handle your data and your rights regarding the information you provide to us.
1. Information We Collect
VeriHire collects various types of information depending on how you interact with our platform. We collect both personal data (information that can identify an individual) and non-personal data (information that does not identify an individual).
Personal Information
When you use our platform, register for an account, request services, or communicate with us, we may collect the following personal information:
- Identification Details: Full name, email address, phone number, job title, employer/company name.
- Account Information: User credentials (username, password), account settings, and preferences.
- Screening Data: Information related to background checks, resumes, application details, work history, qualifications, references, and other employment-related data submitted by candidates.
- Communication Data: Information you provide to us when you contact us, including through our helpdesk, customer service, or feedback forms.
Non-Personal Information
We may collect non-personal information through your interactions with our website and platform. This data includes:
- Usage Data: Information on how you use our platform, including pages visited, time spent on the platform, and other browsing activity.
- Technical Data: Your IP address, browser type, device information, and operating system.
- Cookies & Tracking Technologies: We use cookies and similar technologies (e.g., web beacons, pixels) to enhance user experience, analyze trends, and track users’ interactions with our platform. For more information, please refer to our Cookie Policy.
2. How We Use Your Information
We use the personal and non-personal information we collect for various purposes:
To Provide and Improve Services:
- To facilitate candidate background screenings, assessments, and verification services.
- To improve the user experience and functionality of the platform.
- To analyze usage patterns and optimize the platform’s performance.
For Account Management:
- To create and manage user accounts for clients (employers) and candidates.
- To personalize the platform based on user preferences and past interactions.
For Communication:
- To send important updates, notifications, or alerts regarding services or changes to terms.
- To respond to inquiries, address concerns, or provide customer support.
To Comply with Legal Requirements:
- To ensure compliance with applicable laws and regulations related to employment, data protection, and anti-fraud practices.
- To prevent fraud, investigate suspicious activity, and enforce terms of service.
For Marketing and Promotional Purposes:
- We may use your information to send promotional emails or notifications related to our services. You can opt-out of receiving marketing communications at any time by following the unsubscribe instructions in the emails.
3. How We Protect Your Information
At VeriHire, we implement comprehensive security measures to protect your personal information. These measures include:
- Data Encryption: We use advanced encryption protocols to secure sensitive data during transmission and storage.
- Access Controls: Only authorized personnel have access to your data, and access is granted based on business needs.
- Secure Servers: Our servers are protected using firewalls, intrusion detection systems, and secure physical access protocols.
- Regular Audits: We conduct regular security audits to ensure that our data protection practices remain up to date.
While we take all reasonable steps to secure your data, please note that no method of data transmission or storage is 100% secure, and we cannot guarantee the absolute security of your personal information.
4. Sharing and Disclosure of Your Information
We respect your privacy and will not sell or rent your personal information to third parties. However, we may share your information in the following circumstances:
With Service Providers:
We may share your personal information with trusted third-party vendors who provide services necessary for the operation of our platform, including payment processing, cloud hosting, and background check services. These providers are bound by confidentiality agreements and are only allowed to use your information for the purpose of providing their services.
For Legal Compliance:
We may disclose your information if required to do so by law or in response to legal requests from government authorities or law enforcement agencies.
In the Event of a Business Transaction:
If VeriHire is involved in a merger, acquisition, or sale of assets, your personal information may be transferred as part of that transaction. In such cases, we will notify you, and your information will remain subject to the terms of this Privacy Policy.
With Your Consent:
We may share your information with third parties if you have explicitly provided consent for us to do so.
5. Your Data Rights
As a user of our platform, you have certain rights regarding your personal data. These rights may vary based on your jurisdiction and applicable laws.
Access to Data:
You have the right to request access to the personal information we hold about you. You may request a copy of your personal data and ask for additional details regarding how it is processed.
Correction of Data:
If your personal information is inaccurate or incomplete, you have the right to request that we correct or update it.
Deletion of Data:
You may request that we delete your personal data under certain circumstances, such as when the data is no longer necessary for the purposes for which it was collected or if you withdraw your consent.
Data Portability:
You may request a copy of your personal data in a structured, commonly used, and machine-readable format, and transfer that data to another service provider, where applicable.
Opting Out of Marketing Communications:
You can opt out of receiving marketing communications at any time by clicking the “unsubscribe” link in our emails or by contacting us directly.
To exercise your rights, please contact us using the details provided in the “Contact Us” section below.
6. Third-Party Links
Our platform may contain links to third-party websites, including partner organizations, social media sites, or other service providers. These third-party websites have their own privacy policies, which are not covered by this Privacy Policy. We recommend that you review the privacy policies of these third-party websites before providing any personal information.
7. International Data Transfers
As VeriHire is a global platform, your personal information may be transferred and processed in countries outside of your home country. By using our platform, you consent to the transfer of your personal data to countries that may have different data protection laws than your own.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable laws. We will post the updated version of this Privacy Policy on our website with an updated effective date. We encourage you to periodically review this page to stay informed about how we are protecting your personal information.
9. Contact Us
If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your data rights, please contact us at:
VeriHire
Email: [email protected]
Website: verihire.ai
Phone: +91 9309001200
Address: Sec 74, Sahibzada Ajit Singh Nagar, Punjab 160055
This Privacy Policy outlines how VeriHire collects, uses, discloses, and protects your information. It aims to provide transparency about our data practices and ensure that your privacy is respected while using our screening platform.
