Effective Date: March 24, 2025
Last Updated: May 13, 2025
VeriHire, is a product of DMGlobalSolutions Inc. (“we”, “us”, or “our”) (https://digimantralabs.com/), respects your privacy and is committed to protecting your personal information. This Privacy Policy describes how we collect, use, share, and protect information when you use VeriHire, our AI-powered candidate screening software available as a Software-as-a-Service (SaaS) or interact with our website.
By using VeriHire, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We collect both personal and non-personal information depending on how you use our platform.
A. Personal Information
This includes:
- Account Details: Name, email address, phone number, job title, company name, password.
- Candidate Information (uploaded by users): Resumes, work history, educational details, references, screening feedback, assessments, and application data.
- Billing Info (if applicable): Company billing contacts, payment methods (processed via secure third parties).
- Communications: Feedback, support queries, survey responses.
B. Non-Personal Information
- Usage Data: Pages visited, features used, timestamps, session duration.
- Device & Technical Info: IP address, browser, OS, device identifiers.
- Cookies and Tracking: We use cookies and similar technologies (e.g., web beacons, pixels) to enhance functionality, remember preferences, analyze usage, and improve our platform. You can manage cookie settings via your browser.
2. How We Use Your Information
We use your information to:
- Deliver, maintain, and improve our services.
- Authenticate users and manage accounts.
- Facilitate AI-driven candidate screening, ranking, and reporting (see Section 5 for AI-specific details).
- Respond to support queries and feedback.
- Send service-related notifications and (with consent) marketing emails.
- Prevent fraud, comply with legal obligations, and enforce agreements.
3. Automated Decision-Making & AI Transparency
- VeriHire uses AI to analyze candidate data and generate screening recommendations.
- Human Oversight: Final hiring decisions remain the responsibility of our users. AI-generated insights are advisory and subject to human review.
- Bias Mitigation: We regularly audit our AI models for fairness and accuracy, using diverse training data and adhering to EEOC guidelines.
4. How We Share Your Information
We do not sell your personal information. We may share data with:
Service Providers:
Hosting, analytics, email platforms, and payment processors bound by data protection obligations.
Legal Authorities:
When required by law or subpoena.
Business Transfers:
In case of a merger, acquisition, or asset sale (you will be notified).
With Your Consent:
In any other situation where you explicitly allow it.
5. Data Retention
We retain personal data:
- For as long as your account is active or as needed to provide services.
- To comply with legal obligations (e.g., employment laws, tax records).
- Candidate data is deleted after 24 months of account inactivity unless otherwise required.
6. Your Rights and Choices
Depending on your location and applicable laws (e.g., CCPA, CPRA, VCDPA, CPA), you may:
- Access, correct, or delete your data.
- Withdraw consent or opt out of marketing.
- Limit the use of sensitive information.
- Request data portability.
- Opt out of automated decision-making (candidates may request human review).
- To exercise these rights, email [email protected]. We will respond within 45 days and never discriminate against you for exercising your rights.
7. Do Not Sell or Share My Personal Information
VeriHire does not sell or share personal data for cross-contextual advertising.
8. Do Not Track Signals
Our website does not respond to “Do Not Track” browser settings. To opt out of tracking, adjust your cookie preferences via browser settings.
9. Children’s Privacy
VeriHire is not intended for individuals under 16 years of age. We do not knowingly collect data from children.
10. International Users
Data transferred outside the U.S. is protected via EU Standard Contractual Clauses or similar safeguards.
11. Policy Updates
Changes will be posted here with an updated “Effective Date.” Significant changes will be emailed.
12. Contact Us
For questions or requests
VeriHire
Email: [email protected]
Website: https://verihire.ai/
Phone: +1-678-848-5498
Address: 8 The Green, STE A, Dover, Kent County, Delaware,19901 USA
This Privacy Policy outlines how VeriHire collects, uses, discloses, and protects your information. It aims to provide transparency about our data practices and ensure that your privacy is respected while using our screening platform.
